Managed service
AI Accounts Receivable Automation for Cash Application
Every customer payment matched to the invoices it pays.
Your bank shows payments with shortened names and half-typed invoice numbers. Logistify's accounts receivable agent reads the bank file, works out who paid and which invoices the money covers, and records the payment in your accounting system. Anything unclear waits for your team with a plain reason and a suggested match.
Payments to review
Bank file · Oct 13- LAKEVIEW GROCER 20418 20466$1,926.50
Lakeview Grocer · INV-20418, INV-20466
Ready · Invoice numbers in the reference
- PRAIRIE FRESH MKT$6,480.00
Prairie Fresh Markets · whole open balance, 4 invoices
Ready · Payer name your team confirmed
- NTHFLD COOP REMIT 0913$8,250.00
Northfield Co-op · owes $8,400.00
Needs you · This looks like a short payment.
Suggested: INV-20391 and INV-20402 in full, $1,170.00 toward INV-20433.
- M ORTIZ$640.00
3 possible customers
Needs you · We could not tell who sent this payment.
The problem
The money is in the bank. Your team still works out which invoices it pays.
Every morning someone exports the bank transactions, then takes each customer payment one at a time: who sent it, which invoice the reference means, and whether the amount covers one invoice, three, or only part of one. Bank names are cut short, references are half-typed, and head offices pay for their branches. Until each payment is applied in the accounting system, open balances are wrong, credit decisions rest on stale numbers, and customers who already paid get chased.
The solution
Upload the bank file. We apply the payments and explain the rest.
Logistify reads your bank file and the open invoices in your accounting system. We find the payer from an invoice number in the bank text, the customer's PO number, a payer name your team confirmed before, or a short list of likely customers, then fit the amount to what each invoice still owes. Strong matches are approved in one click, or recorded on their own once you switch on Automatic. Short payments, overpayments, and unclear payers wait for your team with a suggested match. Confirm a payer once, and the next payment from that bank name matches without help.
- 8
- Bank file types read, from a CSV export to a photo of a statement
- 5
- Ways an amount is fitted to open invoices, to the cent
- 11
- Checks run in a fixed order before a payment is ready
- 1×
- Each payment recorded once, even if a job stops halfway
How it works
How Logistify delivers the work
- 01
Upload the day's bank file
Export from your bank as CSV or Excel, or upload a PDF statement or a photo. Each money-in line is saved once, so two exports that overlap by a day never create duplicate payments.
- 02
Find who paid
We look for an invoice number or their PO number in the payer name, particulars, code, and reference, then for a payer name your team confirmed before. Only when neither settles it do we compare the bank name with a short list of your customers.
- 03
Fit the amount to open invoices
The amount is compared, to the cent, with what each open invoice still owes: the invoices the customer named, a single invoice, the whole balance, or the oldest invoices first. Short payments and overpayments get a suggested split.
- 04
Record it, or explain why it waits
Ready payments are recorded against the right invoices in your accounting system. Every other payment waits for your team with a plain reason, such as "This looks like a short payment."
Exceptions
Every payment is recorded, or waits with a reason.
A payment that cannot be applied safely is never guessed. It waits for your team with the reason in plain words and, where possible, a suggested match. Your team approves the suggestion or picks the invoices themselves.
- “This looks like a short payment.”
- A suggested split: the oldest invoices paid in full, the last one partly.
- “This customer has paid more than they owe.”
- A suggested split: every invoice paid, the rest left unapplied.
- “We could not tell who sent this payment.”
- Up to three likely customers to choose from.
- “More than one set of invoices adds up to this amount.”
- The possible sets, so your team can pick the right one.
- “This may not be a customer payment.”
- Transfers, bank fees, interest, and refunds are set aside with one click.
- “This payment names invoices for more than one customer.”
- The invoices named, for your team to split.
- “This invoice changed in QuickBooks Desktop.”
- Nothing is recorded. Match it again once the invoice is checked.
Control
You decide how much runs on its own.
Automatic is switched on only after a trial run on past months that writes nothing to your accounting system, and after 50 approvals in a row go through unchanged. You set the largest payment it may record and how many it may record in a day. A pause stops all recording while bank files keep being read and matched, so nothing is lost.
- 01
Off
Nothing is imported, matched, or recorded.
- 02
Prepare only
Every bank line is matched. Ready payments wait for a person, and approving one records it.
- 03
Automatic
Strong matches within your limits are recorded without a person. Everything else still waits for your team.
Capabilities
What's included in the service
Reads the bank file you already download
CSV and Excel exports, PDF statements, Word files, and photos. A running balance proves which lines are money in. A row that cannot be read with confidence is listed for a person, never guessed.
Finds half-typed invoice numbers
"INV20418", "inv 20418", and "INV-20418" all find invoice INV-20418. When a head office pays for a branch, the customer comes from the invoice, not the bank name.
One payment, many invoices
Handles a payment that covers several invoices, a customer paying their whole statement balance, partial payments, and overpayments, with every amount worked out in whole cents.
Learns your payers
When your team confirms who a bank name belongs to, Logistify remembers it for that customer. The next payment from the same name is matched without asking.
Checks again before recording
Invoices are read again just before a payment is recorded. If one was paid by hand or changed in the meantime, nothing is sent and the payment waits for your team.
A daily note
After 5 pm on your clock, a short summary of how many payments came in, how many were recorded, and how many are waiting for a person.
CollectionsNot available yet
What comes next: collections.
Cash application is the first part of the Accounts Receivable Agent, because reminders are only as good as the overdue list. Collections, with reminder plans, replies read for you, and paid invoices dropped from the chase list, is in design and not available yet. Tell us how your team chases today and we'll include you in the pilot.
Bank files
Works with the bank export you already download
- Bank CSV export
- Excel (XLSX, XLS)
- PDF bank statement
- Word document
- Photo of a statement
- Plain text
Accounting systems
Records payments in your accounting system
Brightpearl
QuickBooks Desktop & Enterprise- QuickBooks Online
Xero
NetSuite- Don't see your system?Contact us
How we work
An accounts receivable service, not more AR software.
Most accounts receivable software gives your team another screen to work through. Logistify does the daily matching for you: we read the bank file, apply what is clear, and hand your team only the payments that need a person, each with the reason.
FAQ
Common questions
- What is an AI accounts receivable agent?
- It does the daily receivables work a person does by hand. Logistify's starts with cash application: it reads your bank file, works out which customer paid and which invoices the money covers, and records the payment in your accounting system. Anything unclear waits for your team.
- What is cash application?
- Applying each customer payment to the invoices it pays. Until it's done, open balances are wrong, credit decisions use stale numbers, and customers who already paid can get chased.
- Which bank files does it read?
- CSV and Excel exports, PDF statements, Word files, plain text, and photos of a statement. It doesn't read OFX, QIF, MT940, CAMT, or BAI2 files, and it doesn't connect to a live bank feed yet.
- Does it work with QuickBooks Desktop Enterprise?
- Yes. It records payments against open invoices in QuickBooks Desktop, including Enterprise.
- Which accounting systems does it work with?
- QuickBooks Desktop (including Enterprise), QuickBooks Online, Xero, NetSuite, and Brightpearl. In QuickBooks Desktop it records Receive Payments against open invoices. In Brightpearl it records a customer payment against each sales order, with the payment method linked to your bank account.
- What happens with short payments and overpayments?
- They're never recorded on their own. Logistify suggests how to split the amount, and the payment waits for your team to approve it or choose the invoices. Credit notes aren't handled yet, so a payment that relies on one shows as an overpayment.
- Can it record payments without a person?
- Only if you switch on Automatic. That needs 50 approvals in a row with no changes and a manager's sign-off. You set the largest single payment it may record and how many it may record in a day.
- Does it send collection reminders?
- Not yet. Collections is in design. Today the agent applies payments, so the overdue list your team works from is accurate.
Start with a trial run on past months.
Send us two to three months of bank exports. We run them through payment matching without writing anything to your accounting system, then show you which payments would have been recorded and which would have waited for your team.
Further reading
Accounts Receivable
AI Cash Application for QuickBooks Desktop Enterprise: Matching Bank Payments to Open Invoices
AI cash application for QuickBooks Desktop Enterprise matches each bank deposit to the open invoices it pays and records it as a Receive Payment. Here is how it works, what QuickBooks Desktop does on its own, and why AI tools built for QuickBooks Online do not reach a Desktop company file.
Read the article
Industry Research
Best Accounts Receivable and Cash Application Software for Manufacturers and Distributors (2026)
The best accounts receivable and cash application software depends on the system you record payments in. We checked 20 vendors' own documentation. Most support NetSuite, SAP, or QuickBooks Online, and the list gets short on QuickBooks Desktop Enterprise or Brightpearl, where a tool has to record each payment against the invoices it pays.
Read the article
Accounts Receivable
Can ChatGPT or Claude Do Accounts Receivable for QuickBooks Desktop Enterprise?
ChatGPT and Claude can read exported A/R reports and draft reminders, but cannot record payments in QuickBooks Desktop Enterprise. Intuit's connectors for both work with QuickBooks Online only. Here is what works today, where it goes wrong, and when cash application needs a different setup.
Read the article
Accounts Receivable
Fazeshift Alternative for QuickBooks Desktop Enterprise
Fazeshift's documented QuickBooks integration is for QuickBooks Online, not QuickBooks Desktop. If you run QuickBooks Desktop Enterprise, here is what to ask Fazeshift before a demo, and the alternatives that connect to a Desktop company file.
Read the articleExplore other AI Agents
Sales Order Agent
Connect Logistify to the email, WhatsApp, voicemail, SMS, and document channels where your orders arrive. We handle intake and return clean, confirmed orders in your ERP.
Learn moreProcurement Agent
Logistify automates purchase order tracking after approval, follows up with suppliers and vendors, captures their commitments, and routes important differences to the right person.
Learn moreProduct Catalog Agent
Send us your supplier spreadsheets, exports, PDFs, and product files. Our team and Product Catalog Agent clean, validate, and publish the finished records to your ERP, ecommerce store, and marketplaces.
Learn more